Study Away

If you have already applied for aid for the academic year, no separate financial aid application is necessary for "Duke-In" Global Education programs or the Duke Marine Lab.  Once you commit to your program, we will automatically adjust your financial aid based on your program's cost.

For students receiving need-based aid, work study is replaced with grant funding when you travel with a program through the Global Education Office.  Students attending the Duke Marine Lab will remain eligible to work and your work-study eligibility will not change.

Your program cost (also called your "budget") includes both billed expenses (tuition, fees, etc.), and out-of-pocket expenses (books & supplies, necessary visas & vaccinations, roundtrip airfare, and other personal and miscellaneous expenses). For students traveling with programs through the Global Education Office, your program budget information will be provided to us by the Global Education Office.

Budgets for the Duke Marine Lab will be issued by the Marine Lab representative and sent directly to the Financial Aid Office.  In the case of both the Global Education programs and the Marine Lab, you can always check your budget and financial aid via your DukeHub account.

We'll update your aid information as soon as the Registrar's office notifies us that you've been approved to study away. This means you'll need to complete all your Marine Lab or Global Education application requirements (including your application, surveys, questionnaires, and any other requested materials) before we can adjust your aid. We'll send you an email once your aid has been updated. 

Your aid is first applied to your billed costs (tuition, fees, etc.). If your aid is more than your bill, we will send you an email with instructions about how to receive your funding (see also "How do I get my refund?" below). If your aid is less than your bill, your pre-departure and out-of-pocket expenses should be paid from your expected family contribution.

First, make sure you've set up direct deposit to have your refund deposited directly into your bank account. To activate direct deposit, enter your bank account information in the online form accessible through the Forms and Requests page on DukeHub. If you are eligible for a refund to help pay for advanced out-of-pocket expenses like airfare and visas, the Financial Aid Office will email you an "Advanced Disbursement" form. This form is automatically emailed to you by the Financial Aid Office once the following are true:

• You've completed all paperwork for the Global Education Office or Marine Lab
• You've committed to a Duke-In Global Education or Marine Lab Program
• Your financial aid award is complete
• Your grants and loans significantly exceed the amount of your bill

If you voluntarily cancel your study away or are withdrawn involuntarily due to disciplinary probation, suspension, or violation of the Duke Community Standard, you are responsible for the payment of fees according to the schedule posted on the Global Education Website.

If you have already applied for aid for the academic year, no separate financial aid application is necessary.  To use your aid to pay for your expenses abroad, you will need to:

• Complete all paperwork from the Global Education Office
• Ensure the Registrar's Office has received notification of your enrollment. (Once your Global Education paperwork is complete, you can contact them to determine when confirmation will be sent to the Registrar.)
• Let your host institution know you will be using financial aid to pay a portion of your cost
  • Most institutions have a form that the Duke Financial Aid Office will need to complete to indicate the amount of aid you will receive. Please email the form to us. If no form is available but your host institution needs information regarding your aid, please contact us.

Your aid will be issued directly to you during your semester abroad; we do not send any payments to other institutions.  You will receive your aid via direct deposit, and it will be your responsibility to pay your host institution.

For students receiving need-based aid, work study is replaced with grant funding when you study abroad.

Your program cost (also called your "budget") includes both expenses billed by your host institution (tuition, fees, etc.), and out-of-pocket expenses (books, supplies, necessary visas, vaccinations, round-trip airfare, and other personal, miscellaneous expenses). We will receive your program budget from your host institution once the Duke Registrar's Office has notified us that you are approved to study abroad. 

The Duke Financial Aid Office does not determine costs for Duke-Approved programs, but we have created a spreadsheet of the expenses we anticipate students will have. Some of these anticipated expenses are billed by the host university (like tuition), and some are expenses that are not billed directly, but that we assume students will have as part of their travel and program (like airfare or personal expenses).

The database is meant to be helpful as you begin to prepare for your program. We will continuously update this spreadsheet each term to be as up-to-date as possible, but final cost information will be determined from a program’s website as a student is placed on Study Agreement by the Global Education Office. You can access the spreadsheet with anticipated program costs below.

Duke-Approved Program Costs Database

We'll update your aid information as soon as the Registrar's Office notifies us that you've been approved to study abroad and we have received your budget from your host institution. This means you'll need to complete all your Global Education application requirements (including your application, Participation Agreement, surveys, questionnaires, Travel Registry, Pre-Departure Orientation, and all other materials) before we can adjust your aid. We'll send you an email once your aid has been updated.

Your aid is first applied to your billed costs at Duke, which will include your study-away fee and any outstanding balance. If your aid is more than your bill, we will send you an email with instructions about how to receive your funding (see also "How do I get my refund?" below). If your aid is less than your bill, your pre-departure and out-of-pocket expenses should be paid from your expected family contribution.

Yes. You should instruct your host institution to bill you directly; it is your responsibility to pay your host institution for all costs related to your program. Your aid will be issued to you via direct deposit prior to your departure, provided you complete all necessary paperwork for the Global Education Office and your provider by the posted deadlines.

Most host institutions require payment in advance of the time that your aid will be issued to you. If this is the case, you will need to let your host institution know you will be using financial aid to pay a portion of your cost. Most institutions have a form that the Duke Financial Aid Office will need to complete to indicate the amount of aid you will receive. Please email the form to us. If no form is available but your host institution needs information regarding your aid, please contact us.

First, make sure you've set up direct deposit to have your refund deposited directly into your bank account. If you are eligible for a refund to help pay for advanced out-of-pocket expenses like airfare and visas, the Financial Aid Office will email you an "Advanced Disbursement" form. This form is automatically emailed to you by the Financial Aid Office once the following are true:

• You've completed all paperwork for the Global Education Office
• You've committed to a Duke-Approved Global Education Program
• Your financial aid award is complete
• Your grants and loans significantly exceed the amount of your bill

If you are receiving need-based grants, merit, or athletic aid, your financial aid will be adjusted to cover the cost of the Duke study abroad fee.

Example 1: Duke-Approved Program that is More Expensive than Duke

Example 2: Duke-Approved Program that is Less Expensive than Duke

If you voluntarily cancel your study away or are withdrawn involuntarily due to disciplinary probation, suspension, or violation of the Duke Community Standard, you are responsible for the payment of fees according to the schedule posted on the Global Education Website.

Financial aid is awarded on a per-term basis: Summer Session I aid is based on financial aid eligibility for the prior academic year, and Summer Session II aid is based on financial aid eligibility for the upcoming academic year. For this reason, Summer Session II aid awards cannot be processed until your renewal financial aid application is complete.

The cost of your Duke-In Global Education program is determined by the Global Education Office. Financial aid considers your expenses for tuition, fees, room, meals, estimated airfare, visas, and other personal expenses when preparing your award.

If you have not already used your two summer terms of aid, the amount you will be expected to contribute toward your program is determined by taking 25% of the academic year's parent contribution. Summer Session I uses the prior year's parent contribution, and Summer Session II uses the upcoming year's parent contribution. (For this reason, Summer Session II aid cannot be processed until your renewal application is complete.)

For example, if the parent contribution for the academic year just ending was $10,000, the Summer I contribution would be $2,500. If the parent contribution for the upcoming year was $12,000, the Summer II contribution would be $3,000.

If you need to commit to a summer Global Education program before receiving your summer financial aid award, estimating your aid is as easy as 1, 2, 3:

1. Determine your program's cost 

   • Your program's budget will be provided to you by the Global Education Office.  This should include all billed expenses (tuition, fees, etc.) and out-of-pocket expenses (airfare, books, personal expenses, etc.).

2. Determine your summer contribution  

   • This is done by taking 25% of your current parent contribution.  
   • Note: if your family's financial circumstances have changed significantly, please realize that your current contribution may not provide an accurate estimate of your actual contribution if you are traveling in Summer II. (Summer II aid is determined by taking 25% of the upcoming year's parent contribution.)

3. Subtract your contribution from your cost of attendance  

   • This is how much your summer financial aid award is estimated to be.  

There is no separate application for the Babcock scholarship; students are automatically considered with their abroad application. This scholarship is available to Duke students who are:

• On need-based grant aid from Duke
• On summer Duke-In international programs

The Babcock scholarship replaces the need-based loan portion of the summer award.

Please refer to Duke’s Global Education Office for additional details on the Babcock scholarship. If you have further questions, please contact your financial aid counselor.

Assuming both your financial aid and global education checklists are complete by the deadlines, the chart below indicates when you will be able to view your financial aid for your program:

Your aid is first applied to your billed costs (tuition, fees, etc.). If your aid is more than your bill, we will send you an email with instructions about how to receive your funding (see also "How do I get my refund?" below). If your aid is less than your bill, your pre-departure and out-of-pocket expenses should be paid from your expected family contribution.

First, make sure you've set up direct deposit to have your refund deposited directly into your bank account. If you are eligible for a refund to help pay for out-of-pocket expenses like airfare and visas, the Financial Aid Office will email you an "Advanced Disbursement" form. This form is automatically emailed to you by the Financial Aid Office if:

• You've completed all paperwork for the Global Education Office
• You've committed to your Duke-In Global Education Program
• Your financial aid award is complete
• Your grants and loans significantly exceed the amount of your bill

Students who are receiving need-based aid from Duke for study with summer Duke-In Global Education programs may be eligible to have all or a portion of their standard minimum student contribution replaced by grant assistance during the academic year.

• Students studying during either Summer Session I or Summer Session II may have up to half of their standard minimum student contribution replaced by Duke grant assistance during the academic year.

• Students studying during both Summer Session I and Summer Session II may have up to the full amount of the standard minimum student contribution replaced by Duke grant assistance during the academic year. The amount of a student's standard minimum contribution depends on his or her year in school.

Important Note: Students who are participating in Duke Engage or the required summer Public Policy internship are also eligible for the replacement of the standard minimum student contribution. Students participating in Bass Connection programs that are six- to eight-weeks in duration may receive replacement of half the standard minimum student contribution, and students participating in Bass Connection programs greater than eight weeks in duration may receive replacement of the full standard student contribution.  Students who receive student contribution grant replacement due to participation in these programs remain eligible to receive additional replacement funds for participation in summer school at Duke, the Duke Marine Lab, or summer Duke-In Global Education programs. No other programs, circumstances, or internships are eligible for the standard minimum student contribution replacement grant.

If you voluntarily cancel your study away or are withdrawn involuntarily due to disciplinary probation, suspension, or violation of the Duke Community Standard, you are responsible for the payment of fees according to the schedule posted on the Global Education Website.