Duke-Approved Programs

If you have already applied for aid for the academic year, no separate financial aid application is necessary.  To use your aid to pay for your expenses abroad, you will need to:

• Complete all paperwork from the Global Education Office
• Ensure the Registrar's Office has received notification of your enrollment. (Once your Global Education paperwork is complete, you can contact them to determine when confirmation will be sent to the Registrar.)
• Let your host institution know you will be using financial aid to pay a portion of your cost
  • Most institutions have a form that the Duke Financial Aid Office will need to complete to indicate the amount of aid you will receive. Please email the form to us. If no form is available but your host institution needs information regarding your aid, please contact us.

Your aid will be issued directly to you. It will first pay the Duke study abroad fee and any other outstanding Duke charges, and any aid in excess of this will then be sent to you directly. We do not send any payments to other institutions. You will receive any resulting refund via direct deposit, and it will be your responsibility to pay your host institution.

For students already receiving need-based grant, work study is replaced with the equivalent grant funding for the semester when you study abroad.

Your program cost (also called your "budget") includes expenses billed by your host institution (tuition, fees, etc.), out-of-pocket expenses for your program (books, supplies, necessary visas, vaccinations, round-trip airfare, and other personal, miscellaneous expenses), and the Duke study-away fee, which is billed by Duke.

We will receive your program budget from your host institution once the Duke Registrar's Office has notified us that you are approved to study abroad. 

The Duke Financial Aid Office does not determine costs for Duke-Approved programs, but we understand the variety of expenses we anticipate students will have. Some of these anticipated expenses are billed by the host university (like tuition), and some are expenses that are not billed directly, but that we assume students will have as part of their travel and program (like airfare or personal expenses).

Final cost information will be determined from the program’s website as a student is placed on Study Agreement by the Global Education Office. If you have any questions about the affordability of a Duke Approved program, please reach out to your counselor.

We'll update your aid information as soon as the Registrar's Office notifies us that you've been approved to study abroad and we have updated cost information from your provider or host institution. This means you'll need to complete all your Global Education application requirements (including your application, Participation Agreement, surveys, questionnaires, Travel Registry, Pre-Departure Orientation, and all other materials) before we can adjust your aid. We'll send you an update on your DukeHub once your aid has been adjusted.

Your aid is first applied to your billed costs at Duke, which will include your study-away fee and any outstanding balance. If your aid is more than your bill, we will send you a message on DukeHub with instructions about how to receive your funding (see also "How do I get my refund?" below). If your aid is less than your bill, your pre-departure and out-of-pocket expenses should be paid from your expected family contribution.

Yes. You should instruct your host institution to bill you directly; it is your responsibility to pay your host institution for all costs related to your program. If you are eligible and qualifying criteria has been met your aid will be issued to you via direct deposit prior to your departure, provided you complete all necessary paperwork for the Global Education Office and your provider by the posted deadlines.

Most host institutions require payment in advance of the time that your aid will be issued to you. If this is the case, you will need to let your host institution know you will be using financial aid to pay a portion of your cost. Most institutions have a form that the Duke Financial Aid Office will need to complete to indicate the amount of aid you will receive. Please email the form to us. If no form is available but your host institution needs information regarding your aid, please contact us.

First, make sure you've set up direct deposit to have your refund deposited directly into your bank account. If you are eligible for a refund to help pay for advance out-of-pocket expenses like airfare and visas, the Financial Aid Office will send you an "Advanced Disbursement" form. This form will be automatically available to you on DukeHub from the Financial Aid Office once the following are true:

• You've completed all paperwork for the Global Education Office
• You've committed to a Duke-Approved Global Education Program
• Your financial aid application is complete and you don't have any outstanding financial aid to-do items
• Your grants and loans significantly exceed the amount of your bill

If you voluntarily cancel your study away or are withdrawn involuntarily due to disciplinary probation, suspension, or violation of the Duke Community Standard, you are responsible for the payment of fees according to the schedule posted on the Global Education Website.