Work Study

If you have applied for financial aid and have been offered work-study, you have an opportunity to gain great work experience and network with professionals inside and outside the Duke community.

Please note for the Spring and Summer terms, students that live off campus are permitted to come to campus for a work study job. However, if the work can be performed remotely, then the student should work off campus. 

Guidelines For Employing Students: Spring & Summer 2021

Please see below for information for employing students for the Spring & Summer terms, and note the important distinctions between biweekly-paid students and monthly-paid (graduate). If you have additional questions regarding eligibility for work outside of North Carolina, please engage your management center representative, Robin Miller, Associate Vice President, Disbursement Services, or Dave Smithwick, Assistant Vice President, Human Resources. Questions related to work study should be directed to StudentLoans@duke.edu.

Undergraduate Students

 

All students who apply for financial aid will be offered work study, regardless of financial need. To learn more about the work-study program and how it may benefit you, see the links below.


Graduate Students

As a graduate student, you'll need to contact your program's financial aid office to determine if you are eligible for work study.  If you've already been offered work study, the links below provide helpful information about the program.

Duke Employers

Duke University departments hire work study students directly. Each pay period, student hours are submitted to payroll.

  • For Federal Work Study student participants, payroll will deduct 75% of the allocated earnings to be paid to the student from a Work Study WBS Element (which the student will provide); the remaining 25% of the allocated earnings is deducted from the department's cost center. All (100%) of the student's earnings in excess of the allocation will be deducted from the department's cost center.
  • For Duke Work Study student participants, payroll will deduct 50% of the allocated earnings to be paid to the student from a Duke Work Study cost center (which the student will provide); the remaining 50% of the allocated earnings is deducted from the department's cost center. All (100%) of the student's earnings in excess of the allocation will be deducted from the department's cost center.

Non-Profit Employers

Non-profit agencies participate in work study programs administered by Duke University through collaboration with the Duke Office of Civic Engagement. Non-profits must complete a new agreement for each term that they intend to participate in the program because work study awards are only valid for a certain period of time before they expire. The Academic year 2020/2021 agreement can be found here, and the Summer Session 1 agreement can be found here. The Summer Session 2 agreement will be made available later in May, so please check back later.

Students can search for opportunities at off-campus locations here. Until further notice, off-campus, in-person work study positions will not be allowed. The only positions posted will be virtual.

A participating non-profit hires Duke students directly and pays the students through the non-profit's normal pay routine.  The student will receive paychecks through the non-profit, not through Duke.

Both Federal Work Study and Duke Work Study student participants are eligible to work for a participating non-profit until the maximum work study allocation amount has been earned.

  • For Federal Work Study student participants, the non-profit will be reimbursed for 90% of the student's earnings.  The remaining 10% of the student's total earnings is the responsibility of the non-profit agency.  Reimbursement requests for total earnings in excess of the student's work study allocation will not be processed.
  • For Duke Work Study student participants, the non-profit will be reimbursed for 50% of the student's earnings.  The remaining 50% of the student's total earnings is the responsibility of the non-profit agency.  Reimbursement requests for total earnings in excess of the student's work study allocation will not be processed.

Summer Non-Enrolled Work-Study

Please note that summer non-enrolled work study will not be available for Summer 2021.